My new hero Adam Quinn snuck this brilliant sparkly gem into his NBSP post about calendar overlays and custom event content types. It rocked my world since I was unaware of this option and had been doing such a clunky way before! Just goes to show, always read through to the end of the post.
I’m talking about DELETE.
The prospect of something getting deleted from SharePoint can strike fear into the hearts of many users. So much fear, in fact, that they go to extraordinary lengths to try to make it so that no one CAN delete anything…. EVER. But think about it- SharePoint is not a catch-all or a bottomless archive. SharePoint is generally meant to hold active content that matters- in real time- to you and your colleagues. Sometimes people need to delete things. Sometimes people SHOULD delete things.
Don’t you know that SharePoint has your back? Use the tools at your disposal to ensure that you’ll never be the last to know when someone deletes a document or a list item, and give you ample chance to restore it if necessary.
Brilliant article from WASBS‘ Ian McNeice. If you only have time to read one article about the role of SharePoint in the enterprise… make it this one.
What is SharePoint?
“SharePoint is increasingly an eclectic kit-bag of publication and collaborative tools, services and features that can be used somewhat like a Lego set to build technology solutions driven by business need. Receiving SharePoint for the uninitiated is rather like being given a toolkit as a gift. The first question would be: what do I do with this? Build something is the answer. Build what? Whatever you want or need to build. I’m not sure what I want, is there a blueprint or plan? No. Can we build what someone else has built? Sure. Can you help us build something the same as someone else has? Sure yes. How much will it cost? It depends what you want, we will need to discover what your specific needs are. Yes but how much will it cost as a ball-park figure? It depends on what you want. I want what everyone else has! Ah but everyone else is different so we cannot tell you how much it will cost and how long it will take until we have defined your exact requirements. And so it continues…
“In other words, the SharePoint toolkit is powerful but without a logical, progressive business plan, blueprint or roadmap alongside SharePoint is extremely difficult for a business audience to imagine in terms of a future, valuable whole. Business stakeholders have a requirement to describe SharePoint to their own internal audiences and this is frequently where initial problems occur. They call in a Partner to demonstrate the value of SharePoint in an hour. What is all too often described is a technical demonstration of a team site, or a workflow, or a form, or version control etc. SharePoint is being described both by some isolated features, and in isolation of a fuller business context.
“This issue regarding describing SharePoint is often anticipated by Partner Sales Managers prior to a client presentation by requesting some specific problems the business may be prioritizing and basing a pitch and demonstration regarding how SharePoint can solve these specific problems. Therefore SharePoint, as an enterprise platform, is all too often described in these situations primarily as a project-specific technological solution. What happens when that problem is solved – where does the client go then, what does the business do next, what else can they build? And so we come back to the same dialogue as before. What other problems do you have? What other priorities can we assist you with? How much budget do you have? It is because of this scenario, played out hundreds of thousands of times globally that a number of things have occurred that have assisted in defining SharePoint in a specific way. The first is the flexibility of solution design and delivery. This has led to SharePoint rather frequently being described as a ‘development platform’. ‘Tell us what you want and we will build it’. Ah, says the client, but we don’t know what we want. ‘It’s okay’ says the platform developer, SharePoint can be used to develop and provide you with anything and everything you want. Within a short space of time of the introduction of SharePoint solutions are being built without any form of business plan.”
See also: The Role of the SharePoint Business Strategist